2020

 
Notes from the Site Office:

Purchasing Gym Access Cards & Reserving the Facility After Hours: ​

  • ​​If you need to purchase a gym access card after hours, you may drop off payment in the mail slot to the right of the front door at the clubhouse. Please make a notation of what you are purchasing on your check or on a separate note. Your card will be processed the next business day and placed in the pick-up box on the column outside the front door. Please note that gym access cards require a form be completed, which can be found on the DOCUMENTS page.

  • If reserving the facility, please contact the office to check availability first. The rental application can then be emailed to the homeowner for completion prior to dropping off your application and payment in the mail slot. 

FACILITY CLOSURES

GYM, EXTERIOR RESTROOMS, SITE OFFICE/CLUBHOUSE RENTAL, & BASKETBALL COURTS
REMAIN CLOSED


Due to the potential health and safety risks from COVID-19 and to comply with Governor's Order, Associa and our attorney have advised that these areas should remain closed until restrictions allow reopening,


We have received comments/questions from residents regarding allocation of assessments (dues) set aside for the clubhouse, tennis/basketball courts, fitness center, and pool.  Those facilities, and other amenities to include common areas, maintenance of the property and more remain a constant expense, and we cannot forecast how much will be spent on these line items until all expenses are totaled at year end.  As well, with the pool closed to guests and the clubhouse being closed to rentals, there is no rental income to offset the expenses of maintaining our community.  Accordingly, the Pebble Creek Board will review the Association’s entire financial picture for 2020 when the 2021 budget is developed. 


We appreciate your cooperation and understanding regarding this matter. Please continue to practice social distancing and stay safe!


Warmest regards,

 
Associa and the Pebble Creek Board of Directors


On-site staff can continue to be reached during office hours, Monday - Thursday 9am-4pm and Fri 9am-noon at 804-559-9088 or by email pebble.creek.poa@comcast.net.

 

Thank you for your understanding.

 

Pebble Creek Pool Hours TODAY

2020 POOL SEASON

Pool access is granted through the online pool ID system.  You will check-in at the guard desk by giving the guard your name and address.  You need to complete a 2020 Pool Access Form if:

EXISTING HOMEOWNERS/RENTERS:  You have any additions/deletions to your family members OR you didn’t have pool access last year. 


RENTAL HOMES/NEW RENTERS:  Homeowners are required to email the site office at pebble.creek.poa@comcast.net if your tenant has changed from last year.  This is in order for the owner to be provided with a new Delegation of Rights and Privileges form to give tenants access to the pool.  Your new tenant will then need to complete the 2020 Pool Access Form.


NEW HOMEOWNERS:  New homeowners wishing to gain access to the pool must complete and return the 2020 Pool Access Form.  

 

​Photos for the pool ID system can be emailed along with the Pool Access Form, provided the photo is a head shot clearly labeled with the individuals name as the file name.

Homeowners must be current on their assessments in order to gain access to the pool.  Payment for assessments cannot be accepted at the site office.  Call Community Group at 804-270-1800 to ensure your account has a zero balance or to inquire about a past due balance.

ARCHITECTURAL REVIEW

Architectural Modification Request forms may be obtained in the site office during office hours or by clicking the link below.  Only one request per form and a copy of your plat MUST be included with your application to be accepted by the committee for review.  If you cannot locate a copy of your plat, please contact the site office, as they may have a copy on file from a previous modification submittal, or print a google map of your property.
As noted on the form, these REQUIRED documents are needed for consideration.  If not included, it will delay the review of your application since the ARC will have to request them from you.
     •  Survey/Plot Plan
     •  Elevations/Pictures of proposed modification and color samples if applicable.
     •  Adjacent Homeowners Acknowledgement
Once submitted to the site office, the request will be uploaded into the system and you will receive notification by email of its receipt.  The ARC will then review your request and notify you by email within 21 days of receipt of all documents.

COMPLIANCE INSPECTIONS

Compliance inspections are on-going throughout the year.  Compliance reminder letters are being sent to address non-compliant issues.  The purpose is to ensure all properties are in compliance with the Protective Covenants and Architectural Guidelines of our community.  For instance, weathered mailboxes/posts, algae on siding, faded shutters and landscape maintenance (weeds in the grass and borders) are just some of the compliance matters which most often need to be addressed.  This is an on-going process and all homes are inspected annually...

 

ASSESSMENTS are due OCTOBER 1

The annual assessment is due on January 1 of each calendar year (“Annual Assessment”); however, Owners in good standing with the Association have the privilege of paying the annual assessment in four (4) equal installments due on January 1, April 1, July 1, and October 1 each year (“Quarterly Assessment”) (the due date(s) for both the Annual Assessment and Quarterly Assessment are collectively referred to as the “Due Date”).  
Late Fee:  If payment for any assessment is not received by the management agent on or before the 30th day of Due Date (or the first working day thereafter if such day is a Saturday, Sunday or legal holiday), the assessment will be deemed delinquent and the Board will impose a late fee of $50.00 on any Annual or Quarterly Assessment that is in default. 

 

​Mail to:  Community Group, Inc., P.O. Box 27898, Newark, NJ  07101-7898 or pay online using

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BOARD MEETINGS

February 4th

April 13th (annual mtg) POSTPONED

May 5th  CANCELLED-COVID-19

August 4th  CANCELLED-COVID-19

October 6th

 

meetings start at 6pm - side dining room of the clubhouse, except for Annual Meeting which is held in the ballroom.

BOARD OF DIRECTORS:

John Roberts, President

Holly Scholl, Vice President

Holly Scholl, Treasurer

Candace Bohanon, Secretary

Candace Bohanon, Director

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MANAGEMENT COMPANY

Associa - Community Group

3901 Westerre Parkway

Suite 100

Richmond, Virginia 23233

 

(804) 270-1800

Kim Holmstrom, Community Manager

Owner Services:

804-270-1800 ext. 1

ownerservices@communitygroup.com

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SITE OFFICE INFORMATION

Monday - Thursday:
9 am - 3 pm

Friday:
9 am - noon

(It's always best to call first to be certain someone is in the office and not on site or away at meetings.)


Property Manager - Jennifer Rice
Phone:  (804) 559-9088

pebble.creek.poa@comcast.net

Please be reminded that the hours for use of the clubhouse
property’s outside amenities are: 
7:00 am until 6:00 pm—November through March
7:00 am until 9:00 pm—April through October

 

6069 Green Haven Drive  •  Mechanicsville, VA 23111

804-559-9088

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